Ending a Meeting

Synappx Meeting helps you end the meeting efficiently. When ten percent of the meeting remains, a reminder will pop up so that you can end or extend the meeting. The end button will also display when the Synappx Meeting Assistant is minimised.  [View Image] 

Meeting organisers can share edited meeting materials with attendees after the meeting. When this feature is enabled, Synappx Meeting automatically creates a Synappx folder in the meeting organiser’s OneDrive account and places a folder for each meeting inside. The meeting folder contains an Adobe® Portable Document File (PDF) of the target meeting document in the folder after each meeting, so organisers can choose to share content with meeting attendees. Enable this feature by selecting the toggle in settings.

Share Meeting Materials Feature

  • Only available on Windows client OS
  • Requires a Microsoft client application
  • Not available on the Synappx Meeting mobile app
  • Must be enabled in individual user settings (default is off)

Here’s how it works:

  1. Open target file(s) from the file list using the Synappx Meeting Assistant and edit them during the meeting.
  2. Use the Synappx Meeting Assistant to end the meeting
  3. A folder is created for the meeting in the organiser’s OneDrive.
  4. The files (i.e. URL(s), converted PDF file(s), or discussion version(s)) used during the meeting are stored in the OneDrive folder.
  5. The meeting organiser chooses to share file(s) with attendee(s).

Appearance in OneDrive

Folder Structure: Synappx > Meeting > YYYYMMDD_[meeting title]

File Name Structure: [original file name]_synappx_[YYYYMMDD]

  Attachments Microsoft 365 Cloud Files  Cloud Files Opened in Web Browser 
  Opened Files (not web-based)

(e.g., OneDrive, SharePoint)

(Google Drive, Dropbox, Box)

Meeting Files

PDF Version (Converted)   Yes  
URL Link to Original Files   Yes
URL Link to original version
URL Link to original version